Church Secretary. The duties of the secretary of the church board are:
To record correctly and preserve faithfully the minutes of all church meetings and meetings of the church board, and do whatever else may pertain to the office. Board minutes should identify all voting board members as present or absent to clearly document a quorum. (120.1, 129.19)
To present to the annual meeting of the church an annual report of the major activities of the local church, including statistics on membership. (113.9)
To see that official papers, records, and legal documents pertaining to the local church, including deeds, abstracts, insurance policies, loan documents, church membership rolls, historical records, church board minutes, and incorporation papers are held in trust in either fireproof or secure safes on the local church premises, or when feasible, they may be placed in safe deposit facilities in local banks or similar institutions. Access to such shall always be shared with the pastor and church treasurer, and care for such shall be delivered immediately to the church secretary’s successor in office.
To be the secretary of all annual and special church meetings; and to be custodian of the minutes and other papers of such annual and special church meetings. (113.6)
To certify in writing to the district superintendent the results of the vote from the calling of a pastor and the continuation of the church/pastoral relationship. Such certification shall be made within one week of the vote.
To send to the district superintendent a copy of the minutes of all church meetings and meetings of the church board within three days of such meetings when that local church is without a pastor.
To sign in conjunction with the pastor all conveyances of real estate, mortgages, releases of mortgages, contracts, and other legal documents not otherwise provided for in the Manual. (102.3, 103–104.2)
Church Treasurer. The duties of the treasurer of the church board are:
To receive all moneys not otherwise provided for, and disburse the same only on order of the church board. (129.21)