The Regular Church/Pastoral Relationship Review. The church/pastoral relationship shall be reviewed by the church board, meeting with the district superintendent, or an ordained minister or layperson appointed by the district superintendent, within 60 days of the second anniversary of pastoral service and every four years thereafter. At this review meeting, the question of continuing the church/pastoral relationship shall be discussed. The objective is to discover consensus without the need of a formal church board vote.
The district superintendent, or an ordained minister or layperson appointed by the district superintendent, shall be responsible for scheduling and conducting the review meeting(s) with the church board. The district superintendent shall determine the review methodology. The review meeting(s) shall be scheduled in consultation with the pastor. The review meeting(s) shall be conducted in executive session (church board, including pastor). At the discretion of the district superintendent, a portion of the review may be conducted in the absence of the pastor. In case the pastor’s spouse is an elected member of the board, he or she shall not participate in the review. In addition, other immediate relatives of the pastor may be recused from the review, per the request of the district superintendent or appointed representative.
If the church board votes to present the question of continuing the church/pastoral relationship to the church membership, the matter shall be presented at a church meeting properly called for this purpose and held within 30 days following such action. The question shall be presented, “Shall the present church/pastoral relationship continue?” The vote shall be by ballot and require a two-thirds vote to carry, except where civil law of a given country requires otherwise.
If the church membership votes to continue the church/pastoral relationship, the church/pastoral relationship shall continue as though such a vote had not been taken; otherwise, the church/pastoral relationship shall end on a date set by the district superintendent not fewer than 30 nor more than 180 days following the vote. If the pastor chooses not to proceed with the vote of the congregation or chooses not to accept the vote, he or she shall submit a resignation. In such case, the church/pastoral relationship shall end on a date set by the district superintendent not fewer than 30 nor more than 180 days following the pastor’s decision not to proceed with or accept the congregational vote. (120)
The chairperson of the Board of Tellers shall personally inform the pastor of the results of a pastoral vote before any public announcement is made.
Special Church/Pastoral Relationship Review. In the interim of regular reviews, a local church board meeting shall become officially a special review only by a majority vote of the entire elected church board with the district superintendent or an elder appointed by the district superintendent present and serving as chairperson.